The Hosted Buyers/ V.I.P programme at African Travel Expo 2009 offers exhibitors a guaranteed audience with the industry’s premium tour operators, buyers, decision makers and meeting planners. These buyers are booked meetings with exhibitors before the exhibition opens.

On the opening morning of African Travel Expo 2009 exhibitors are given the opportunity to meet each and every one of these buyers at an Appointment Setting Session.  During this networking session appointments for business meetings are made.

To qualify for the Hosted Buyer Programme, you must be responsible for organising, influencing or making budgetary decisions for business travel, incentive travel, outbound / inbound tours, wholesalers, agents, conventions, meetings, special events or other establishments dealing with travel.

Successful Hosted Buyer will enjoy the following privileges:
  • Attendance at the Opening Ceremony
  • Attendance at the Cocktail Opening ceremony
  • Pre & Post Tour options
  • Buyer-driven appointment system and online diary facility managed by us
  • Onsite appointment setting session
  • Invitations to evening reception and exclusive networking functions
  • VIP Status - Entrance to VIP Lounge

All applications have to be submitted using ONLY the official Hosted Buyer Application Form.
All applications will have to be validated by the organiser. Successful applicants will be informed via email.
As places for the Hosted Buyer Programme are limited, you are encourage to register your interest early.
Appointment setting between Exhibitors and approved Hosted Buyers will commence 2 months before the exhibition starts and will close 2 weeks before.
Please contact us for details


F.A.Q

Hosted Buyer Appointment Setting Session
When is the V.I.P Buyer Appointment Setting Session?
On the opening day of the exhibition - date and location to be confirmed

What happens in the session?
The Buyers will be seated at tables split into their type of industry (either Adventure, Leisure or Meetings & Incentives) and then alphabetically sorted by company. Exhibitors can then choose to talk to any Buyer they wish to organise a meeting with during the show to negotiate future business.

Cancellation from the Programme
If you need to cancel your participation in the show, you must write by email to
  • Your cancellation email must be acknowledged in writing by  African Travel Expo for it to be effective
  • Cancellations received on or before 31 July 2009 do not incur a fee
  • Cancellations received after 31 July 2009 will incur a fee of US$ 500
  • Charges will be debited from the credit card details you have provided

No Show Policy
  • If you are unable to attend African Travel Expo 2009 and do not advise us in writing prior to close of business on Thursday 30 July 2009, you will be classed as a “No Show” and will incur a fee of US$ 100
  • If you do not attend the Appointment Setting Session after you have confirmed attendence, you will incur a fee of US$ 100
  • If you do not make the required number of exhibitors appointments prior to travel you will also incur the fee of US$ 100
  • Charges will be debited from the credit card details you have provided

EXHIBITORS’  PROFILE
• Airlines • Art & Heritage Centres • Attractions • Car and Limousine Services • Credit Cards and Facilities Providers • Cultural Venues •
Cruise/ Ferry Services • Destinations • Golf Courses • Holiday Camps • Hotels and Restaurants • National Travel Organisations • Tourist Associations • Pubs and Entertainment Outlets • Health Spas and Beach Resorts • Theatres • Tour Operators • Travel Agencies • Technology/Reservations Systems • Travel Goods and Others

AFRICA TRAVEL EXPO